-
Serve as Chairman of the Nominating
Committee
-
Provide staff assistance to the President
-
Attend all Board of Directors Meetings
-
Attend the entire Annual Conference
and State Contract Workshop
-
Preside at all meetings when the President
is absent, or as directed by the President.
-
Select a hotel for following year's
Annual Conference & State Contract Workshop.
Must be done at least 18 months prior to conference.
-
Fill vacancies of Committee Chairpersons
as required.
-
Serve as Annual Conference Program
Chairman.
-
Select and coordinate all speakers
for the Annual Conference (with the exception
of the banquet & welcome speakers). Have
all speakers engaged and confirmed 4 to 6
months in advance. Provide a list of speakers
to the Membership Chairman for badges.
-
Ensure the observance of proper protocol
for guest speakers.
-
Make all special arrangements for
the Annual Conference speakers (transportation,
sleeping room, etc.)
-
Coordinate any audio/visual equipment
required by speakers. Notify hotel or other
provider well in advance.
-
Introduce each of the speakers at
the Annual Conference. Receive resume (bio)
for each speaker at least 1 month prior to
Conference for information regarding the introduction.
Provide an alternate person for introductions
during split sessions (past-presidents are
preferred).
-
If 3-ring binders, rather than pad-holders,
are provided to the attendees at the Annual
Conference, request all presenters to have
all handouts 3-hole-punched.
-
Verify that binders are ordered. Provide
the following information in the binders;
Conference Program, map, speakers’ biography,
re-certification point forms.
-
Prepare and present to the Board of
Directors for approval, a rough draft of the
Conference Program not less than 6 months
in advance of the Conference. Schedule breaks
as necessary. Round Table Discussion should
be open discussion regarding tips and questions
& answers, not "mini-seminars".
-
Provide tentative program to the Secretary
for advertisement in the Newsletter, beginning
in January.
-
Ensure, through the Secretary, mailing
of Conference registration forms to the membership
(at least 2 mailings to be made).
-
Ensure that there are at least two
(2) "backup" speakers in the event
of a "no show" by a speaker. These
backup speakers should be Florida Association of Public Procurement Officials, Inc. members who
will be in attendance at the Conference.
-
Prepare and present to the Board of
Directors a program budget.
-
Provide information regarding the
program to the Secretary for inclusion in
the monthly newsletter, giving the program
schedule and any other pertinent information.
-
Coordinate for reproduction (printing)
of the Conference Program
-
Serve as liaison between the hotel
personnel, Association members, and guests.
-
Make arrangements with the hotel for
all meeting rooms.
-
Send publicity and program of Annual
Conference to local NIGP chapters, local NAPM
chapters, NAEB, the Chamber of Commerce in
the host city, and the State of Florida Purchasing
Division (for inclusion into their newsletter).
-
Any other duties as delineated by
the By-Laws or as designated by the President.
