Monthly
Reminder
Vice-President
JUNE
- Finalize minutes for May Conference
(as out-going Secretary)
JULY
- Contact prospective speakers for May
Conference.
AUGUST
- Contact prospective speakers for May
Conference.
- Publish minutes (within 4 months of
May Conference)
SEPTEMBER
- Prepare tentative program schedule
for approval by the Board of Directors.
- Prepare tentative budget for informational
purposes for the Board of Directors.
- Send letter to prospective speakers
verifying topics to be presented and time allowed,
and scheduling information.
OCTOBER
- Attend Board of Directors Meeting.
Present tentative program schedule for approval
by the Board of Directors. Inform Board of Directors
of preliminary budget requirements.
- Attend entire State Contract Workshop
JANUARY
- Provide Secretary with Program Schedule
for inclusion in monthly newsletter.
- Arrange for back-up speakers. These
persons should be members who will be attending
the Annual Conference.
- Submit program to NIGP and NAPM for
approval of program for points.
FEBRUARY
- Send publicity information to NIGP,
NAPM chapters and the State Director of Purchasing
for inclusion in their newsletters.
- Provide Secretary with hotel registration
cards and conference registration form for newsletter.
- Provide Secretary with bio of each
speaker for inclusion in newsletter and minutes.
- Have program professionally printed.
This may have a long lead time.
MARCH
- Finalize arrangements for speakers.
- Purchase presidential plaque for outgoing
President.
- Make hotel reservations and other arrangements
for speakers.
APRIL
- Finalize bio for each speaker.
- Arrange for an assistant (Past President)
to greet and introduce speakers at split sessions.
- Contact all speakers at least 2 weeks
in advance to verify attendance. Follow up in
writing.
- Review "Request for Consideration"
candidates for officership.
- Finalize A/V listing. Coordinate with
hotel (or other A/V provider).
MAY
- Attend entire Annual Conference.
- Introduce each speaker (with the exception
of split sessions)
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