Treasurer
Authority:
The Treasurer is elected
by the members of the Association in accordance
with the By-Laws, and is responsible and accountable
to the President and Board of Directors where
applicable for the Association's financial activities.
The Treasurer is fourth in command of the Association.
The Treasurer is empowered and authorized to effectively
manage and maintain accurate records of the Association's
finances.
Duties and Responsibilities:
Attend all Board of
Directors meetings.
Attend the entire Annual
Conference and State Contract Workshop.
Exercise of signatory
authority for banking purposes. Timely payment
of all bills authorized under functional budgets
approved by the Board of Directors. Ensure President
approves payment of invoices as appropriate.
Payment should be made within 2 weeks after
receipt of invoice.
Provide each of the members of the Board
of Directors with a preliminary copy of the
Treasurer’s Report at least one (1) month
prior to each Board meeting for review and comment.
Present an updated Treasurer's
Report at every Board of Directors Meeting.
Treasurer's Report shall be prepared utilizing
Generally Accepted Accounting Principles, and
include an Income Statement, Balance Sheet,
and Trial Balance.
Present an overview
of any required funding regarding the Treasurership
and Membership Committee to the Board of Directors.
Have all financial books
and records available at all times for inspection
by any officer or Board of Directors member.
Coordinate accounting
review of financial records of previous year.
Check on service mark
registration with State of Florida
Act as the official
purchasing agent of the Association. Obtain
supplies and property as authorized.
Receive registration
forms and fees for Annual Conference and State
Contract Workshop.
Provide Membership Chairman with listings
of members who have paid dues, on a monthly
basis.
Notify New Member Chairman of all new
members on a monthly basis.
Prepare for and supervise,
in conjunction with the Membership Chairman,
the handling of registration at Annual Conference
and State Contract Workshop.
Coordinate with previous
year's Treasurer as needed
Secure fidelity bonds covering all officers
Ensure preparation and timely submittal
of IRS Income Tax Returns
Ensure preparation and timely submittal
of Corporate Annual Report (see enclosed exhibit)
to the State of Florida. The corporation will
be dissolved if not filed. A fee of $236.25
must be paid to reinstate -- therefore, it is
imperative that this report be filed each year
by the due date.
Any other duties as
delineated by the By-Laws or as requested by
the President.
