Resolutions Chairman

Duties and Responsibilities:

• Attend Board of Directors Meetings

• Prepare and present an annual budget to the Board of Directors, if funding is required

• Request list of persons to receive resolutions or certificates of appreciation from President. Suggest to the President other resolutions the Resolutions Chairman deems appropriate.

• Prepare resolution for any retiring member

• Ensure all materials are assembled approximately 6 months prior to Annual Conference. Materials required are: certificates or parchment paper, blank resolutions (legal size paper), blue backing paper, red ribbons, gold seals.

• Gold seals need to be embossed with the Association's corporate seal (coordinate with the Secretary).

• Resolutions and certificates of appreciation are to be signed by the President, and attested by the Secretary; with the exception of the President's resolution or certificate which shall be signed by the Vice-President and attested by the Secretary, and the Secretary's resolution or certificate which shall be signed by the President and attested by the Vice-President.

• Suggest to the President (3 months in advance) gifts or certificates of appreciation, or other honors to be given to State Staff or other persons during the State Contract Workshop.

• Make photocopies of each resolution prior to affixing on the backing paper, and include in the Resolutions Chairman sample book.

• Any other duties as delineated by the By-Laws, or as requested by the President.

• Contact prior year's chairman for input and tips.

• Provide information, tips, guidelines, and suggestions regarding any unspecified duties of the officers or committees to the Officers & Committee Chairmen’s Guidelines Editor for inclusion.

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