Professional Development Chairman

Duties and Responsibilities:

• Attend all Board of Directors Meetings

• Prepare and present an annual budget for Professional Development and regular budget updates to the Board of Directors

• Prepare and present reports including number of seminars held, seminar topics and number of attendees to the Board of Directors and the membership

• Select seminar/courses to be offered. Negotiate with national associations for any courses, which may be contracted.

• Arrange for instructors for all seminar/courses

• Appoint Pro-D Committee members and/or Seminar Coordinators

• Ensure arrangements are made for each seminar (including hotel arrangements and transportation for instructors). This may necessitate soliciting the assistance from Association members in the area where courses are held. Such persons are called "Seminar Coordinators" with duties listed on the following pages.

• Ensure proper advertisement of seminars is made to members, through the Secretary via the Internet or fax machine. This information is distributed either by direct mailings or through Florida Association of Public Procurement Officials, Inc. newsletter which is available on the Florida Association of Public Procurement Officials, Inc. website.

• Update and monitor the Professional Development page and the Schedule of Events calendar which are both located on the Florida Association of Public Procurement Officials, Inc.-Net web site.

• Should the Pro-D Chairman delegate arrangements of course scheduling to instructors or other Pro-D committee persons ensure the duties of Seminar Coordinator are carried out.

• Once a seminar has reached its minimum enrollment, contact all registered students to confirm receipt of their registration and fee and that they are approved to attend.

• Create, sign and issue training certificates for all Florida Association of Public Procurement Officials, Inc. sponsored seminars (this does not apply to any seminars that are sponsored by NIGP).

• Caretaker for the LCD projector that is owned by the Association. This may include shipments to seminars for instructors who do not have their own equipment.

• Update, revise, monitor and administer Florida Association of Public Procurement Officials, Inc.’s tuition reimbursement program.

• Request from Board a maximum dollar amount to be reimbursed for the Tuition Reimbursement Program, and suggest a per member cap.

• Review current membership directory to determine whether or not applicant is a current member in order to attend workshops as well as granting money for tuition reimbursement.

• Check membership list for prior two (2) years to ensure each registrant has been a member for at least one full year. In the instance of NIGP seminars, member who are not in good standing will not be eligible for Florida Association of Public Procurement Officials, Inc.’s discounted rate and will have to pay full NIGP tuition rates.

• Any other duties as delineated by the By-laws or as requested by the President.

• Update and revise, as needed, the Pro-D Chairman’s written guidelines regarding the duties of the officers or committees to the Officers & Committee Chairman’s Guidelines Editor for inclusion.

• Contact prior year’s chairman for additional information as required.

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