Membership Chairman

The Membership Committee is appointed to inform prospective members of the Association, to provide such prospective members with the opportunity for membership in the Association, to insure the retention of current members, and to assist the officers in achieving a steady and healthy growth of the Association.

The Membership Chairman is additionally responsible for supervising the registration desk during the Annual Conference and the State Contract Workshop, and providing for all necessary items for the registration desk.

Duties and Responsibilities:

• Attend all Board of Directors meetings.

• Coordinate an annual membership drive. Utilize membership lists from NIGP, NAEB, and NAPM Chapters, GPA Chapters, Co-ops, and old Florida Association of Public Procurement Officials, Inc. listings.

• Receive a monthly list from Treasurer of members who have paid dues or recently joined; send out annual membership, membership cards, Code of Ethics (have professionally printed), membership directory, and receipt for dues when received. Additionally, send copy of the current By-Laws to new members.

• Arrange for the printing of membership certificates, membership cards, the Code of Ethics (to be mailed to each member upon receipt of dues), membership guide and all other print matter that might be necessary for the registration table. Coordinate with President and Secretary for them to sign Membership Certificates.

• Notify members of delinquent dues, in accordance with the By-Laws.

• Prepare and ensure, through the Secretary, that membership dues invoices are published in the monthly newsletter.

• Maintain a file of new member applications for presentation at Board of Directors Meetings and to the general membership during the Annual Conference.

• Update the membership list on a semi-monthly basis.

• Provide Secretary with mailing labels for monthly newsletter

• Provide Professional Development Chairman with mailing labels for Pro-D advertisement

• Initiate and conduct a continuous and ongoing vigorous membership drive.

• Present an overview of any required funding regarding the Membership Committee to the Board of Directors.

• Prepare and publish a Membership Directory on an annual basis (or ensure updates to the Internet provider). The Directory shall include member's name, professional certifications, title, entity, address, telephone, facsimile number, and E-Mail address. Additionally, it shall include a listing of Current Officers, Committee Chairmen, and Past Presidents.

• Supervise the registration desk during the Annual Conference

• Prepare packets for Annual Conference

• Arrange for helpers to assist in stuffing goodie bags at beginning of conference.

• Provide "goodie bags" for all registrants at the Annual Conference. Arrange for members to stuff bags prior to conference.

• Provide pad holders or 3-ring binders for all registrants at the Annual Conference.

• Prepare packet material for participants at Annual Conference

• Prepare for and handle registration at Annual Conference and State Contract Workshop.

• Ensure all registrants are provided with receipts.

• Provide name tags for Annual Conference and State Contract Workshop. Ensure name tags are prepared for attendees, speakers, officers, past presidents, and committee persons.

• Make arrangements for the procurement of, and provide ribbons for name tags for all officers, past-presidents, committee members, executive director, speakers, and first-timers.

• Coordinate with previous year's Membership Chairman as needed.

• Any other duties as delineated by the By-Laws or as requested by the President.

Back to Table of Contents